What a good safari itinerary includes
Every safari itinerary you send a client should answer, day by day, where they are, what they’re doing, where they sleep and what’s included. This template captures each of those:
- Trip summary — title, dates, number of travellers, and total price
- Day-by-day plan — date, location/park, and the day’s route
- Accommodation — lodge or camp name, room type, and number of nights (bed-nights)
- Activities — game drives, walks, transfers and any extras for the day
- Meals — which meals are included that day (B/L/D)
- Inclusions & exclusions — what the price covers, and what it doesn’t
- Pricing — per-person and total, in KES or USD
- Terms — deposit, balance due date, and cancellation policy
The day-by-day structure
Repeat this block for each day of the safari:
- Day number and date
- Location / national park or reserve
- Morning: activity (e.g. game drive in the Maasai Mara)
- Afternoon: activity or transfer
- Accommodation: lodge/camp name — room type — nights
- Meals included: Breakfast / Lunch / Dinner
- Notes: distances, drive times, special requests
Before you send it
The itineraries clients say yes to answer the practical questions too — close yours with:
- Pickup — exact date, time and place, and the driver or guide’s name and phone
- Park & conservancy fees — included in the price, or payable on arrival (state which, per park)
- Payment — deposit amount, balance due date, and how to pay (M-Pesa Paybill or bank)
- What to pack — season-appropriate guidance: early-morning layers, dust, sun
- Travel insurance — state that it’s required and what it should cover
- Your emergency line — a number reachable 24/7 during the trip
Worked example
Trip summary (example)
- Trip
- 3-day Maasai Mara safari
- Dates
- 12–14 Aug
- Travellers
- 2 adults
- Price
- KES 96,000 total (KES 48,000 pp)
Day 1 (example)
- Location
- Nairobi → Maasai Mara
- Morning
- Depart Nairobi, scenic drive to the Mara
- Afternoon
- Arrival lunch, first afternoon game drive
- Accommodation
- Mara Serena — standard room — 1 night
- Meals
- Lunch, Dinner
How to use it
- Copy the structure, or download the free template below.
- Fill in the trip summary, then one block per day.
- List accommodation with nights so bed-nights are clear.
- State inclusions, exclusions and terms before you send.
- Send it to your client — or build it in minutes in Savanna Sync instead.
Assembling every itinerary by hand in a generic document builder? See how Savanna Sync compares to Wetu