One per-person Ngorongoro figure is only right for one group size.
Savanna Sync is tour operator software for safari operators selling Tanzania. Build your Tanzania packages once and quote each safari from them in USD — the currency the Ngorongoro Conservation Area Authority publishes its non-East African rates in. Every camp and lodge booking sits on one calendar with double-booking prevention, bed-nights are tracked, and clients are invoiced by M-Pesa or card. Quotes and invoices are in KES or USD.
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The crater service fee is USD 295 per vehicle, so a per-person line undercharges a couple.
NCAA prices foreign visitors in USD, but Tanzanian-registered vehicle permits and crew fees in TZS.
An NCAA permit is valid for one entry within 24 hours, so a longer stay is costed in 24-hour periods.
Two parties into the same lodge on the same night — caught far too late in the season.
Cost fees that aren’t all per person, in the currency they’re published in, and keep the bookings behind them straight. Savanna Sync quotes safaris from reusable packages in KES or USD, puts every booking on one calendar with double-booking prevention, tracks bed-nights across your camps and lodges, and invoices by M-Pesa or card — one system from lead to payment.
Keep the per-vehicle and per-person lines separate. Entry is USD 70.80 per non-East African adult, while the crater service fee is USD 295 per vehicle per trip — USD 147.50 each for a couple, about USD 49 each for six in one vehicle. Put those lines into your Tanzania package once, tailor the package for each party, and send the priced quote in USD. The Ngorongoro guide below walks through the full costing.
Price them as their own lines. The NCAA motor vehicle permit for a vehicle up to 2,000 kg is TZS 23,600 if it is registered in Tanzania and USD 47.20 if it is foreign-registered. Savanna Sync quotes in KES or USD, not TZS, so convert shilling lines at the rate you choose and state that rate on the quote.
Each figure is from the official source linked under it. Tariffs change without notice, so confirm them at payment and state on the quote which rates you applied.
Non-East African adults pay USD 70.80 and children aged 5 to 15 pay USD 23.60. A permit is valid for one entry within 24 hours only.
Source: NCAA tariffs page
Read the guide: Ngorongoro Crater fees for tour operatorsCharged per vehicle, not per person, for non-East African citizens. Split across the vehicle, that is USD 147.50 each for two clients and USD 49.17 each for six.
Source: NCAA tariffs page
Up to 2,000 kg tare weight: TZS 23,600 for a Tanzanian-registered vehicle, USD 47.20 for a foreign-registered one. The gap widens in the heavier bands.
Source: NCAA tariffs page
TANAPA’s tariff page is still marked valid until June 2024 and describes its fees as inclusive of 18% VAT where applicable. Its 2023/24 tariff PDF describes the charges as VAT-exclusive. Until TANAPA publishes a newer tariff, state on the quote which rates and which VAT treatment you used.
Tanzania safaris quoted from reusable packages, in KES or USD.
Learn moreOne calendar, double-booking prevention, bed-nights across camps.
Learn moreInvoice by M-Pesa or card, with finance reports tied to bookings.
Learn moreShared pipeline, financial visibility and team roles for a growing agency.
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Quote multi-day safaris whose fees aren’t all per person — the NCAA charges the Ngorongoro crater service fee at USD 295 per vehicle per trip — keep lodge and camp bookings from clashing, and get you paid. Savanna Sync does this with quotes from reusable packages, one booking calendar with double-booking prevention, bed-night tracking, and M-Pesa or card invoicing.
No. Savanna Sync quotes and invoices in KES or USD. The NCAA publishes its non-East African rates in USD, so a USD quote matches the main fee lines for foreign clients. TZS lines, such as the permit for a Tanzanian-registered vehicle, need converting at a rate you state on the quote.
Per vehicle, per trip: USD 295 for non-East African citizens and TZS 11,800 for Tanzanian and East African citizens, according to the NCAA tariffs page. Divide it by the number of clients in the vehicle to get the cost per person.
Most safari operators start on Agency — KES 35,000 (about $270) a month for up to 10 users — with a 14-day free trial and no credit card. A one-person operation can start on Solo at KES 15,000 (about $115) a month, and larger operations book a demo for Pro. Plans are priced in KES, with a USD toggle on the pricing page.
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