Free safari itinerary template
A day-by-day safari itinerary structure — accommodation, activities, transfers and inclusions.
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Resources for tour operators
Free, practical resources for Africa’s travel consultants and agencies — templates you can fill in today, and guides on the jobs that fill an operator’s week.
Free templates
Templates you can use today
Free tour quote template
A line-item tour quote structure — accommodation, activities, transfers, margin and totals.
View & downloadFree tour costing sheet template
Itemise every cost by category, add margin, and see true cost, price and profit per tour.
View & downloadFree travel invoice template
An invoice built for tour operators — line items, VAT, and an M-Pesa-ready payment block.
View & downloadFree tour booking confirmation template
The document that confirms a booking — reference, payments, confirmed services and pickup details.
View & downloadFree supplier rate sheet template
Capture lodge and camp rates by season and room type — child policies, meal basis and terms included.
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Guides
Guides for tour operators
How to write a safari quote
What belongs in a safari quote, how to structure it, and how to price and present it so clients can say yes.
How to price a safari package
The arithmetic behind a safari price — fixed vs per-person costs, group-size breakpoints, park fees, currency and margin.
How to follow up with travel leads
Why speed beats polish on a first reply, how to stop enquiries leaking between WhatsApp, email and phone, and what to record on every lead.
How to take safari deposits with M-Pesa
Paybill vs Till for bookings, the transaction limits that break large deposits, and how to reconcile a payment back to a booking.
Kenya park fees for tour operators — what to build into your costing
The new KWS rates, the Mara's seasonal fees and 12-hour ticket, and how to enter each into a costing.
How to get direct bookings as a tour operator
The channels that actually produce direct bookings without lead fees or ad spend — and the honest timeline for each one.